Student Tax Information

Update Your Tax Information

The information on Form 1098T will help you determine if you or parents of a dependent student may be eligible to take the American Opportunity Credit/Hope Credit or Lifetime Credit to reduce federal income tax.

The college will need the student’s correct Social Security Number (SSN) and current address. If the college does not have your SSN you will need to contact the Business Office or Enrollment Services with this information. If we have an incorrect SSN on file, you will need to provide a copy of your signed SSN card along with a picture ID and submit it to Enrollment Services.  To update your address, log onto your MyBarton Portal and then your PAWS account, and select Personal Information/View Addresses.  This information must be received by December 1st of the calendar year.

Tax Form 1098T Available Online

To view or print your Form 1098T Tuition Statement, follow the instructions below:

  1. Under the MYBARTON button, select MyPortal.  Enter your User ID and Pin.
  2. We offer Electronic 1098T. Click on Student Financial Center. Under My Profile Setup, click on Consents and Agreements. Select Paperless 1098T tab and click CHANGE to accept to receive it electronically. This MUST be selected by December 31 to be effective for that calendar tax year. You will receive an email/text message when the 1098T is ready to view. 
  3. If you don't select the electronic option, you will receive a paper 1098T by mail. Please make sure your address is updated before December 1. You will also be able to view it in your PAWS account/Student Tab. Click Student Records and then Tax Notification. It will prompt you enter a Tax Year. You can then print it from the screen.
  4. Please contact the Business Office at (620) 792-9318 or by email at businessoffice@bartonccc.edu with any questions.

For additional information about the Taxpayer Relief Act of 1997, please consult your tax advisor or request IRS Publication 970, Tax Benefits for Higher Education, by contacting the IRS at (800) 829-1040.

Information on the 1098 T Form

As of the calendar year 2018, IRS regulations require the 1098 form to report the total amount of payments for qualified charges rather than amounts billed for qualified charges.  Thus starting for calendar year 2018 you will now see an amount in box 1 of the 1098 form rather than box 2.  Please note that box 1 will show total payments for terms that started during the calendar year including scholarships/grants up to the maximum amount of qualified charges.   Qualified charges only include the current calendar year adjusted for any prior year carryover amounts and will not include charges for terms that start the next calendar year.  If you plan to mail payments on account, please be sure they are in our office by December 1 of the calendar year.  Payments received after that time may be shown on the student account the following tax year due to the holiday break.  Please note 1098 forms are not required for students whose qualified tuition and related expenses are paid entirely with scholarships/grants.

Please consult your tax professional for advice on how the report amounts from the 1098 form as the college is not allowed to offer tax advice.

Definitions

Payments

The total amount of payments received for qualified tuition and related expenses from all sources during the calendar year. The amount reported is the total amount of payments received less any reimbursements or refunds made during the calendar year that relate to the payments received for qualified tuition and related expenses during the same calendar year. The amount reported is not reduced by scholarships and grants reported in box 5.  Payment of past due qualified tuition and related expenses would be included. 

Qualified Charges

Qualified tuition and related expenses. Qualified tuition and related expenses are tuition, fees, and course materials required for a student to be enrolled at or attend an eligible educational institution. The following are not qualified tuition and related expenses. Amounts paid for any course or other education involving sports, games, or hobbies, unless the course or other education is part of the student's degree program or is taken to acquire or improve job skills. Charges and fees for room, board, insurance, medical expenses (including student health fees), transportation, and similar personal, living, or family expenses.

***The amount reported is the total amount billed less any reductions in charges made during the calendar year that relate to the amounts billed for qualified tuition and related expenses during the same calendar year.  The amount may be adjusted for eligible unused amounts in a prior term. The amount will not include charges for spring semester courses starting in the following tax year. The amount reported is not reduced by scholarships and grants reported in box 5.

Scholarships/Grants

The total amount of any scholarships or grants administered and processed during the calendar year for the payment of the student's costs of attendance. Scholarships and grants generally include all payments received from third parties (excluding family members and loan proceeds). This includes payments received from governmental and private entities such as the Department of Veterans Affairs, the Department of Defense, civic and religious organizations, and nonprofit entities.