Kirkman building on campus in Fall

Billing and Payment

The Business Office is located in the Kirkman Building on the Barton County campus. Please see below in the Contact area for phone numbers and hours of operation. The Business Office provides the following services:

Paying for College

Student Financial Responsibility Statement

We accept many options to pay for college. Learn more about available options on the Pay the College webpage

Please see the update on Past Due Balances:

As a result of COVID-19, Barton Community College extended the payment due date for prior balances to July 31, 2021 so that our students can continue on their educational path. Federal regulations do not allow Barton to automatically apply financial aid to a prior aid year. Please contact your Financial Aid Advisor for more information.

We want you to have adequate time to prepare for your potential enrollment next fall. We are now informing students that if payment in full (past due) is not made by the deadline of July 31, 2021, they will be placed on the Fall 2021 drop list as of August 2, 2021. Transcript holds continue to be placed on student account until past due balances are paid. 

Please take a moment to review your account by logging into the Student Financial Center via the MyBarton Portal. Students can schedule e-check payments using checking/savings accounts in the Student Financial Center on their past due balances. If you have any questions, please contact the Business Office by email at businessoffice@bartonccc.edu or by phone at (620) 786-7463. Be prepared by planning now so you can continue on your educational road to success.

Financial Aid Refunds 

If your financial aid exceeds your Barton account balance, the difference will be issued to you as a refund for you to use for educational expenses. Barton Community College offers two options to receive refunds.  Refunds are defaulted as a paper check so if you decide on this option please make sure your contact information is up to date in the MyBarton Portal.  Barton recommends students sign up for direct deposit in the MyBarton Portal > Student Financial Center – My Account because it is the safest and fastest way to receive your refund.  Please visit the Receiving Financial Aid webpage and Disbursement Policy section for more information.

Disburse Community Scholarships

Community Scholarships checks &/or award letters can be sent to Business Office for processing: 

Barton Community College
Attn: Business Office
245 NE 30 Rd
Great Bend, KS 67530

Barton County Campus Book Vouchers

Vouchers are issued to students receiving excess financial aid, 3rd party authorization, military benefits, or have signed up for the payment plan. Book charges will be included in your account balance. Visit the Purchasing Textbooks with Financial Aid webpage for more information.

Third Party Billing

Third Party billing is recognized as a form of payment to bill your employer, military, educational trust or government agency.  We must receive a third party authorization form or an appropriate form from your employer or agency before classes starts.

FERPA

In accordance of FERPA regulations, the Business Office is unable to discuss specific account information with anyone other than the student without the completion of a FERPA release form. The release form is found on the student’s MyBarton Portal. Login to your Portal and then select PAWS. Under the Student tab, select Authorize Release of Information.

Students can add an authorized user (family member, employer, etc…) who can view the online student account, make payments, and view the IRS Form 1098T on their behalf.  To add an authorized user, the student will log into the MyBarton Portal > Student Financial Center – My Account.  On the Summary page, there will be an option to send an Invitation to Payer.  An email will be sent to the person you chose to invite with the log on information.

Authorized User Login

Tuition Tax Credit – 1098T IRS Form

The information on Form 1098T will help you determine if you or parents of a dependent student may be eligible to take the American Opportunity Credit/Hope Credit or Lifetime Credit to reduce federal income tax. Visit the Student Tax Information webpage to find out more!

Staff

Comptroller

Terry Barrow

Business Manager

Laura Stutzman

Accounts Payable Clerk

Jennifer Smith

Accounts Receivable

Michele Brack
Lisa Amerine
Sheven Copp

Cashier

Michele Brack

Collections & Process Coordinator

Brenda Brack