Library Students

Transcript Requests & Information

Do you have your Social Security Number on file with Barton Community College?

Make sure you have a Social Security Number (SSN) on file with Barton. If you do not already have a SSN on file a hold will be placed on your account preventing you from obtaining a transcript. Call the Enrollment Services Office at (620) 792-9252 for your options in providing a social security number to Barton.

Already have a Social Security Number on file with Barton?

Barton now has Secure Transcript from Parchment Exchange (formally Docufide) - the secure, electronic way to request and send transcripts.  It's easy to use, it's secure, and it's available 24/7.

Parchment Exchange will deliver your official transcript anywhere you need it to go - other colleges and universities, scholarship funds, employers, even to yourself if you need it.

All you'll need to do is go to to register and request your transcript from Barton.

End of Semester Transcripts

Processing end-of-semester transcripts may take up to a week due to the high volume of requests. If you will need a transcript released after your final grades have been posted, submit your request early in the semester to ensure timely processing. If you want your transcript to be sent after your current semester final grades are posted, select “Next Grading Period Transcript” rather than “Current Transcript.”

Parchment Exchange charges students only $5.25 for an electronic transcript sent within United States.  If a transcript is mailed with Parchment the charge is $7.75.  Overnight delivery for a mailed transcript is also available with Parchment Exchange for an additional $25.00 within the United States and an additional $47.50 for international shipping.

Barton will also accept transcript requests for a $5.00 fee using the following procedure:

Transcript Request Procedure

Send/fax/scan a signed written request. Barton Community College does not accept email requests. Print the Transcript Request Form to get started. If you are unable to download or print the request, follow the directions below to ensure that you include all the required information in a written request.

  1. You will need Acrobat Reader installed on your machine to view and print the Transcript Request Form. Click on the link below to download the installation file.
  2. Include social security number.
  3. Address where you'd like the transcript sent.
  4. Payment of $5, payable by cash (not recommended), personal check, money order, and credit/debit card. (Visa, Mastercard, and Discover only) If paying with credit/debit card, please include expiration date
  5. ​Fax request to: (620) 786-1175 - please include phone number for point of contact and we encourage student to call to confirm arrival of fax.
  6. Mail request to: Barton Community College, Enrollment Services, 245 NE 30th Rd, Great Bend, Ks 67530

No one else (including a spouse, parent, etc.) may pick up your academic transcript without your written permission. Please identify in your request the name of the person who is authorized to obtain your transcript and include your original written signature.

Transcripts will not be issued if any financial obligations exist with Barton Community College.

Unofficial Transcripts

Unofficial transcripts are available online through PAWS and for those students that have no outstanding financial obligations on their accounts.  Enrollment Services may provide an unofficial transcript to students that are currently enrolled in Barton classes.  If a student is no longer enrolled in Barton classes, and a financial obligation exists, unofficial transcripts will not be provided to the student.  Advisors and coaches may access unofficial transcripts for purposes of advising, but will not provide the unofficial transcripts to students or third parties outside the institution.

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