KBOR Mandatory Reports and Projects Calendar

 

Link to KBOR Projects Calendar click here.

Summary of Information KBOR Requests from the 2-year Sector

  • Data
    • Kansas Higher Education Enrollment Report (KHEER: 2 collections (the Fall report has been scheduled for elimination in 2018): K.S.A. 74-3205d & K.S.A. 74-32,184
    • Kansas Higher Education Data System (KHEDS) reports: 5 data collections:
      • Fall Preliminary Enrollment (20th day report) K.S.A. 71-406 Used for aggregate headcounts used for legislative and media reports
      • Federal Enrollment Verification Report: First part of the Academic Year Collection
      • Academic Year Collection: K.S.A. 74-3205d, K.S.A. 71-603, K.S.A. 72-3810, K.S.A. 72-3819, K.S.A. 74-32,434, K.S.A. 74-32,303, K.S.A. 72-3220 thru 72-3224 Used for Perkins, KTIP, WIOA, etc.
      • Fall Census Day Collection: K.S.A. 74-3205d, K.S.A. 72-4408, K.S.A. 74-32,303 Used for Perkins, KTIP, WIOA, etc. and will replace fall KHEER in 2018
      • Follow Up Collection K.S.A. 74-3205d & K.S.A. 74-32,405 Perkins core indicators and KTIP
  • Federal
    • Integrated Postsecondary Education Data System (IPEDS): 12 federal collections for those receiving Title IV funding.  KBOR, as the state coordinator, reviews the information for accuracy.
  • Grants/Awards: Result reports are only required if the grant/award is requested and accepted
    • 3 Perkins plus any reserve or leadership grant opportunities
    • 3 Adult Education plus quarterly data checks
    • Innovative Tech and Internship
    • KS State Scholarships
    • 2 Special Collections: K.S.A. 71-603, K.S.A. 72-3810, K.S.A. 72-3819, K.S.A. 74-32,434 Used to calculate funding for Excel in CTE, AO-K Proviso, AO-K TANF, and GED Accelerator
    • Nursing
  • Security and/or Administration
    • Logo and Name verification: Ensures consistency in marketing and on the websites
    • Quarterly confirmation of user accounts access per state systems security requirement: Kansas Information Technology Executive Council Policy Series #7230
    • Identifying institutional directory changes to ensure correct contact information
    • Undocumented Students: K.S.A. 76-731a
    • Faculty & Staff Survey: K.S.A. 74-3205d & K.S.A. 71-801
    • Performance Agreement results (tied to legislative demand for performance funding and new money allocated)
    • Kansas Regents Shared Numbers (KRSN): Matching courses to approved KRSN’s for transfer course tracking purposes
    • Facilities Survey: A three question survey reported in the data book to help put college expenses into context for operation and maintenance costs.
    • Program inventory maintenance used for program approval and funding distribution
    • Course inventory maintenance used for program approval and funding distribution
  • Optional
    • Business Training Enrichment (BTE): K.S.A. 74-3205d, K.S.A. 71-801, & K.S.A. 74-32,468 Specialized business courses offered for credit hours but not towards a degree
    • IPEDS Graduation Survey (Transfers-Out): Used by institutions to identify transfer-out numbers for IPEDS reporting
  • Finance reports
    • Community College Tuition and Fees: K.S.A. 72-3810, K.S.A. 74-3205d & K.S.A. 71-801
    • Budget Documents: Required for State appropriation requests and data books
    • Retirement Plan: Plans in KPERS are required to report K.S.A. 71-212
    • Audit Report: Used as part of the Perkins risk assessment analysis and data books
  • Legislative requests are extra but many are handled by KBOR without college involvement